Section A - The active members shall be limited to 130. Membership is open to all, regardless of gender, age, race, sexual orientation, ethnicity, or religious affiliation.
Section B – New active members will be accepted at the September Meeting and will hold provisional status until orientation is completed. New members shall attend orientation sessions as prescribed by the Membership Chairman (1st Vice-President). This orientation process should be completed by the January meeting. Members are expected to perform club duties, including participation in programs, work on committees, and serve in an official capacity when elected.
ARTICLE II – ELECTION OF OFFICERS
Section A – Election of officers shall be held at the April meeting. The Nominating Committee shall present their Nomination Ballot at the March meeting. Nominations for officers may be made from the floor at the April meeting if the person nominated has given consent (in writing if not present) prior to the meeting. A majority vote of those present and voting shall elect. When there is only one candidate for an office, the election may be by acclamation.
Section B – Installation of Officers shall be the last business on the agenda of the May meeting.
Section C – In the event of a vacancy in the office of Treasurer, Recording Secretary, or Corresponding Secretary, at any time after the May installation of same, the President may appoint a replacement. The appointment must be approved by the Executive Board, and shall be effective until the next election. She may then be elected for another year or replaced.
ARTICLE III – EXECUTIVE BOARD
Section A – The Executive Board shall consist of the President, Past-President, First and Second Vice Presidents, Treasurer, Recording Secretary and Corresponding Secretary. These officers shall be elected annually and may not serve more than two years in succession, of the same office, with the exception of the treasurer. If elected, the Treasurer may serve four consecutive years.
Section B – When necessary, the Executive Board may request an audit of the club books and accounts.
ARTICLE IV – BOARD OF DIRECTORS
Section A – The Board of Directors shall consist of the Executive Board, the Chairs of all committees, and the Advisory Committee (Past-Presidents still holding active membership) and shall meet at least four times a year.
Section B – The Board of Directors shall be empowered to transact any and all business of the Bloom and Grow Garden Society.
Section C – The Board of Directors shall approve all projects of the club and an annual budget prepared by the budget committee to be voted on by the membership present at the September meeting.
ARTICLE V - DUTIES OF OFFICERS
Section A – The President shall preside at all meetings of the club, the meetings of the Executive Board, and the Board of Directors. The President shall appoint Chairs of Standing and Special Committees. The President shall be an Ex-Officio Member of all Committees except the Nominating Committee. She shall receive and sign all club bills before the Treasurer pays them. The President shall inform all officers of their specific duties at the first Board of Directors meeting.
Section B – The Vice-Presidents, in order of their standing, shall perform all duties of the President in her absence or at her request. The First Vice-President shall be Membership Chair, responsible for collecting and recording all dues. She will also be responsible for forwarding names and addresses of new members to the FFGC Membership Chair and for giving new members the club book which contains the Constitution, By-laws and a current membership list. Additionally, her duties will include the orientation for the new provisional members each September through January. This orientation could include:
o Attendance at an orientation meeting where the provisional members are informed about Bloom and Grow committees, mission, duties, and expectations
o Special invitation to a Path of Life workday
o Assignment of a mentor (could be one person or a group of committee chairs)
o Attendance at a Spring Fever meeting
o Other items as appropriate
The Second Vice-President shall be Program Chair and shall arrange for speakers at the monthly meetings.
Section C –The Recording Secretary shall keep the minutes of all board, general and special meetings.
Section D – The Corresponding Secretary shall conduct the regular correspondence of the club. She shall send information and invitations as requested.
Section E – The Treasurer shall have charge of the funds of the club, from whatever source they may be derived. The Treasurer shall deposit club funds in the name of the Bloom and Grow Garden Society in such bank as the Board of Directors shall select. All bills, countersigned by the President, shall be paid by check. The Treasurer will give a report at each Board and each business meeting of the club and an annual financial summary at the end of the fiscal year. She will also serve as Chair of the Budget Committee.
Section F – Each officer and each chair of a standing committee shall make a full report in duplicate for the annual meeting. One copy goes to the President and the other to be handed to the new Officers and Committee Chairs.
Section G – Each outgoing officer and chairperson shall deliver to her successor by June 1st such books and records regarding the office.
Section H – Officers shall serve from June 1st through May 31st. The fiscal year shall be from June 1 to May 31 inclusive.
ARTICLE VI – MEETINGS
Section A – A general meeting shall be held monthly from September through May. The Board of Directors shall determine date, time and location of meetings.
Section B – Business or special club meetings may be called at the discretion of the President. Special meetings may be called by at least five members of Board of Directors, after two weeks notification of all members.
ARTICLE VII – STANDING COMMITTEES
Section A – Budget Committee The Treasurer shall be chairman of the budget committee. The President shall appoint three other members to assist the Treasurer in preparing a yearly budget, which shall be presented to the members for a vote at the September meeting.
Section B – Ways and Means Committee The President shall appoint the Chair of the Committee. Other members may be selected, as needed, by members of the Executive Board or by the President. This committee shall be responsible for all fund-raising activities for the club other than Spring Fever.
Section C – By-Laws Committee The President shall appoint the chair and two other members for this committee. The chair should be very knowledgeable of Robert’s Rules of Order and shall serve as Parliamentarian during meetings. The committee will annually evaluate the by-laws and propose changes as needed to the members. Changes to the by-laws must be presented to the members at least one meeting prior to the call for a vote.
Section D – Nominating Committee A nominating committee of three shall be selected at the February meeting. The President shall appoint the Chair and the other two shall be elected by a majority of the members present and voting at the meeting. The committee shall prepare a nominating ballot to be presented at the March meeting.
Section E – Audit Committee In June of each year, the newly elected President shall select three individuals to review the books, records and underlying documents of the club and present their findings to the Executive Board.
Section F – Hostess Committee The President shall appoint two members to serve as co- hostesses for the monthly meetings and provide them with the information needed to perform this function. (record reservations, greet members, provide name tags, and collect luncheon money.)
The President will appoint the chairman for the following committees. The Chair will appoint the vice-chair if deemed necessary.
Section G – Garden Therapy – The duties will be to organize garden projects in area facilities or for specific groups as needed.
Section H – Habitat for Humanity. - The duties will be to coordinate with the local Habitat for Humanity group for landscaping of homes they build.
Section I – Oakland Nature Preserve - The duties will be to organize opportunities for club members to assist at ONP horticultural activities and be the liaison between the Club and ONP.
Section J-Christian Service Center- The duties will be to organize club assistance in landscaping the outdoor area at their location.
Section K – Spring Fever – The duties will be to organize and coordinate all of the activities surrounding and including the Spring Fever in the Garden event.
Section L – Field Trips- The duties will be to organize trips to local horticulurally interesting sites for members.
Section M – – Social Committee The duties will be to plan social events for the club – the annual May luncheon, a winter event, Summer Luncheon, and other events as approved by the Board of Directors. These events shall not conflict with the club’s regular meetings, but may be scheduled for any other time during the year.
Section N - Wekiva Youth Camp Committee The duties will be to coordinate all activities necessary for the club to sponsor local youths interested in attending the Wekiva Youth Camp.
Section O - Raffle & Door Prize Committee. For each general meeting this committee may purchase garden related items worth up to $100 for raffle prizes.
Section P – Publicity Committee The duties will be to notify local news media and other publications, such as the Florida Gardener, of club activities.
Section Q – Path of Life Committee The duties will be to coordinate the expansion and the upkeep of this important and permanent club project. The Chair shall divide the club members into groups and, before September, prepare an annual schedule for the maintenance of the Path of Life Garden. The Committee Vice-Chair is responsible for reminding the members of their work day at least two weeks in advance. Any member not able to work on her assigned day is responsible for arranging to switch days with another member.
Section R – Evaluation Committee The duties will be to evaluate and to review requests for donations and document that those donations given by the club are used for the intended purpose in compliance with the mission statement of the organization. The chair shall have been a member of the committee previously. The Treasurer shall be an automatic member.
Section S – Website Coordination Committee The duties will be to update websites including updating historical records.
ARTICLE VIII – SPECIAL COMMITTEES
Section A – Special Committees may be formed by the President or at the request of at least five members of the Board of Directors. The President shall appoint the Chair and the Board of Directors may select other members.
Section B - Special Appointments
The President may appoint members to perform certain duties for the benefit of the club, such as but not limited to:
Chaplain - To guide the club in devotion at the beginning of each monthly meeting
Historian - To keep a written and pictorial record of club events and activities
Awards - To be aware of awards opportunities and coordinate the application
with the various committee chairpersons
Events - To plan field trips or educational programs for the club
Callers - One or more members who will, when needed, call to notify or remind members of certain events or responsibilities.
ARTICLE IX – DUES
Section A – Active member dues may be increased when necessary to meet the needs of the Society, after being agreed upon by the Board of Directors and approved by vote of the members. All dues are due and payable on April 1st, or no later than the April meeting. Dues must be paid by April 15th or membership will be cancelled. This will allow for timely invitation to the top names on the waiting list before the June submission of names and dues to FFGC.
Section B - Corporations, businesses or individuals may be Bloom and Grow garden Society Sponsors with a donation of $100. These funds may be designated for a specific project or go for civic beautification. Sponsors have no vote unless they are
also Active members. They will have a special recognition in the yearly membership directory list. Sponsor donations will be payable annually and will be gratefully accepted at any time.
ARTICLE X - QUORUM
Section A - A quorum shall be necessary to transact all business of the club
Section B - A quorum shall consist of a simple majority of voting members present.
ARTICLE XI - RULES OF ORDER
Section A - Robert’s Rules of Order Revised shall govern the proceedings of this club when applicable and not inconsistent with this Constitution and By-Laws and standing rules.
ARTICLE XII - In the event of dissolution, the residual assets of this organization shall be turned over to one or more organizations which themselves are exempt as organizations described in Section 501(c) and 170(ex2) of the Internal Revenue Code, or to the Federal, State or local government for exclusive public purpose.
Article I – Name
The name of this organization shall be Bloom and Grow Garden Society.
Article II – Object
The object of this club shall be:
· To stimulate a knowledge and love of gardening.
· To aid in protection of native plants and birds.
· To encourage civic plantings.
Article Ill – Membership
Section 1 – Membership in this club shall consist of two classes; A - Active and B – Founding.
(A) – Active Membership – To be eligible for Active Membership, a member must be interested in gardening and willing to take an active participation in the activities of the club.
(B) – Founding Members – Those members who joined and paid their dues by September 1, 1997.
Article IV – Officers
Section I – The officers of this club shall be President, First Vice-President, Second
Vice-President, Recording Secretary, Corresponding Secretary and Treasurer. These officers shall be elected annually and may not serve more than two years in succession, of the same office, with the exception of the Treasurer. If elected, the treasurer may serve four years.
Section II – Vacancies occurring during the term of office shall be filled by the Executive
Board, except in the office of the President, which shall be filled by the Vice-Presidents, in order of their standing.
Article V – Executive Board
Section I – The Executive Board shall consist of the President, Immediate Past President, First Vice-President, Second Vice-President, Treasurer, Recording Secretary and Corresponding Secretary.
Section II - The Board of Directors shall consist of the Officers, Committee Chairmen, and the Advisory committee, consisting of Past Presidents who have retained active memberships.
Article VI – Annual Meeting
The annual meeting of the Bloom and Grow Garden Society shall be held in September. The hour and place will be determined by the Executive Board.